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Administrative Officer



JOB BRIEF

We are looking for a competent Administrative Officer to provide administrative support in a well-organized and timely manner and manage communication between the office and internal/external stakeholders.

 

Responsibilities
  • Provide administrative support in TTC Office
  • Keep proper records of materials, documents and policies and ensure that information is updated on a timely basis
  • Liaise with students, guest lecturers and other external partners
  • Assist in organising and administering onsite/ online events (such as Open House, public/ special lectures) including handling registration, enquiries, student volunteers, correspondence, Zoom etc
  • Work with Comms Team on publicity and communications when required
  • Maintenance of database of event attendees.

Requirements
  • Tech-savvy with a good working knowledge of MS Office (MS Word, MS Powerpoint and MS Excel) & Google forms, and open to learning new IT-based systems
  • Familiarity with social media platforms advantageous
  • Keen interest in the adoption of technology to improve workflow
  • Effectively bilingual (verbal and written) in English and Chinese to support both our English & Chinese departments
  • Good planning and time management skills
  • Strong organization skills with a problem-solving attitude
  • Attention to details
  • High level of discretion and confidentiality
  • Able to work independently and in a team.

 

CALL TO ACTION

If you are interested to apply for this position, please email your CV to [email protected]
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